20 AI prompts that save charity teams time
Ready-made prompts for bids, reports, board papers, comms and admin
Twenty copy-and-paste prompts written for the everyday tasks that take up most charity time, with practical guidance on getting the best results from each one.
The quality of what you get from AI depends almost entirely on what you ask it and how you respond to what it gives you back. This pack gives you twenty tested prompts for real charity work, from drafting a funding bid and checking it against the criteria to writing minutes, refreshing policies and replying to enquiries. Each prompt includes a short note on when to use it, with the parts you need to fill in clearly marked.
It opens with a page of reminders for getting the most out of AI, including how to correct it when it gets something wrong and why it’s better to refine a draft in the conversation than to copy it out and fix it yourself. There’s also a simple four-part recipe for writing your own prompts, so your team can go on to create prompts for its own work.
What you'll learn
- Write a structured first draft of a funding application from your own notes in minutes rather than hours
- Check a draft bid against a funder’s criteria and find the gaps before you submit
- Turn rough meeting notes, long reports and impact data into minutes, trustee summaries and clear paragraphs for funders
- Produce newsletters, social posts and thank-you letters that sound like your charity rather than like AI
- Correct and refine AI drafts inside the conversation, so each version gets closer to what you need
- Write effective prompts of your own for tasks the pack doesn’t cover, using the four-part recipe
- Use AI confidently while keeping personal information safe and checking everything before it goes out
What's included
- A page of reminders for using every prompt well: checking the output, correcting the AI and explaining how to improve it, giving it more to work with, and keeping personal information out
- A simple recipe for writing good prompts: who, what, context and shape
- 5 prompts for funding and bids, including first drafts, checking against criteria and end-of-grant reports
- 4 prompts for comms and fundraising, including newsletters, social posts and thank-you letters
- 4 prompts for board and governance, including trustee summaries, slide outlines, policy reviews and minutes
- 4 prompts for operations and admin, including finding time-saving opportunities and writing procedures
- 3 prompts for team and planning, including role descriptions, 90-day plans and preparing for tough questions
Free resource
Free
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