AI Use Policy Template and Guide
AI use policy template and guide for UK charities
A one-page policy, ready to adapt and take to your trustees
The Charity Commission has suggested that charities consider having an internal AI policy, so that everyone is clear about how and when AI can be used. It has also said that trustees remain responsible for decisions and must make sure there is proper human oversight.
This template gives you a policy that fits on a single page and covers what matters: which tools are approved, what information can and can’t go into them, who is responsible for checking outputs, how AI use fits with UK GDPR, and what to do if something goes wrong. The accompanying guide explains how to adapt it for your charity, take it through trustee approval and keep it up to date. It’s written in plain English by a charity CEO who uses AI every day, so your team will actually read it and follow it.
What you'll learn
- Put a clear, trustee-approved AI policy in place in under an hour
- Give staff and volunteers confidence about what is and isn’t allowed
- Show trustees, funders and the regulator that your charity’s use of AI is properly governed
- Respond quickly if information goes into an AI tool where it shouldn’t
What's included
- A one-page AI use policy template covering purpose, scope, approved tools, data rules, rules for use, data protection, responsibilities, what to do if something goes wrong, and review
- A traffic-light table showing what can and can’t go into AI tools
- A sign-off section for your Chair of trustees
- A guide to adapting the policy, getting it approved and sharing it with your team
- An editable Word version and a branded PDF
Instant access
£6.99
One person, yours to keep
Secure card payment (and PayPal where your account offers it) handled by Stripe. Access lands in your library the moment payment clears.
Buying for a team?
Team licences cover up to 10 people. Buy once, then invite colleagues from your library and each of them gets their own link.
Ask about larger teams